6 Mistakes Service Contractors Are Still Making


Service contractors are mobile and great at improvising, yet too many are still using the same outdated processes they’ve always used. That’s a problem when your customers are tech-savvy and accustomed to getting things done quickly. Below are six mistakes service contractors are still missing. Read on to see if you fall into any one of these categories.

1. Emailing Estimates Too Late

Say a customer reaches out to three service contractors to get estimates for a job. The first two send their estimates within an hour of meeting the customer. The customer is impatient and wants to get the work started, so she hires one of the first contractors that night. The third contractor sends their estimate the next night, but it’s too late.

At the estimates phase, the customer doesn’t yet know you or your work. If the only thing they knows is that you’re slow to get things done, they’ll hire your competitor. Beat out the competition by using templates for your estimates.

2. Slow Customer Response Time

The rise of cell phones marked the beginning of a new world for service contractors. Your customers are used to being able to reach anyone or access any information on demand. They know you have your phone with you at all times, too, so failing to respond to their queries in a timely manner will annoy some and anger others.

But you’re busy! You can’t respond to every text and email immediately. Still, customers don’t want to feel ignored. Send job updates and automated responses letting them know that you’ve received their messages using a central communication system.

3. Not Accepting Credit Cards

Want to see a person look at you like you have two heads? Tell a customer that you only accept cash or checks. Thanks to credit cards and the popularity of apps that allow users to pay bills and transfer money instantly, some of your customers don’t carry any other forms of payment. When you can pay bills online, why keep a checkbook handy? And of Americans who carry cash, 76 percent keep $50 or less in their wallets at any given time.

Most of your customers expect to pay for your services electronically or with credit cards. Setting up a system that allows you to accept those payments is actually easier for you too, if it allows you to automatically sync payments with your accounting software.

4. Changing Job Timelines

This is one mistake that’s as old as the service industry itself. Quoting one deadline for a project but failing to adhere to it is a huge pet peeve for customers. Delays are often inevitable on your end, sure. But keeping customers updated about the reason for any delays and giving them updated schedules minimizes their frustrations.

5. Screwing Up Scheduling

The more customers you have, the harder it is to keep track of scheduling. Maybe you tell a customer one date but get caught up in a job and forget to write it down, or you spend so long setting up a series of recurring jobs that you end up falling behind schedule.

Showing up on time to every scheduled appointment is one of the key ways you can earn a reputation as reliable. Keeping your appointments in a centralized system that sends you and your customers reminders about upcoming appointments makes life easier for everyone.

6. Still Using Manual Methods

You’re far from alone if you’re still using the same methods in the field: 52 percent of companies still use manual methods for field work. Probably some of your competitors are part of that same group, which means that simply upgrading your processes is an easy way to differentiate yourself from them.

How much time could you save each day by automating the way you communicate with customers, schedule jobs, create estimates and handle billing? mHelpDesk can help you do all that and more. Contact us today at (888) 558-6275 to set up a demo!

Last Updated By: Rochelle Sanchirico


Last modified: April 6, 2018

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